Determine Your Visa Type : Apply for a Short Stay Schengen Visa (Type C – Business or Conference Visa) with Spain as your main destination, as you will be attending the conference in Seville.

Prepare Required Documents

Requirements can vary slightly by country and consulate, but a typical Spanish Schengen short stay/conference visa application includes:

• A valid passport (valid at least 3 months beyond your planned departure from the Schengen Area, issued within the last 10 years, with at least 2 blank pages).
• Completed and signed Schengen visa application form (as provided by the Spanish Embassy/Consulate or visa centre).
• Recent passport size photographs that meet Schengen photo specifications.
• Proof of accommodation in Spain (hotel reservation or formal invitation/host details in Seville for the full stay).
• Round trip flight itinerary or travel reservations showing entry and exit from the Schengen Area.
• Conference registration confirmation as proof that you are attending the event in Seville.
• Invitation letter from the conference organizers (if required by the consulate to support the purpose of travel).
• Travel medical insurance valid for all Schengen States, covering at least €30,000 for medical emergencies and repatriation.
• Proof of financial means to cover your stay (recent bank statements, sponsorship letter, salary slips, or other financial guarantees that meet Spanish minimum requirements).
• Proof of professional status (employment letter and/or no objection certificate, business registration for self employed, or enrollment certificate for students).

Schedule an Appointment : Book a visa appointment at your nearest Spanish Embassy/Consulate or an authorized external visa service provider (such as BLS International or VFS Global, depending on your country of residence).

Attend Your Visa Appointment / Interview : Submit your documents in person, provide biometrics (photo and fingerprints) where required, and answer any questions about your travel plans and purpose of visit.

Wait for Processing : In general, Spanish Schengen visa applications are processed in about 15 calendar days, but this may be extended to 30 days and, in some cases, up to 45–60 days if additional checks are needed. You should apply well in advance of the conference dates to avoid delays.

If you are traveling to Spain for the conference at the University of Seville, you may require a visa depending on your nationality, residence, and travel history. The conference invitation letter is an official document confirming your participation and the event details, and is intended to support your visa application, but it does not replace or guarantee a visa.

If you need an invitation letter for your Spanish Schengen visa application, please follow the steps below (you can customize the placeholders for your event):

Complete your conference registration and payment.

Send an email to [Your Contact Email] with the subject: “Invitation Letter Request – IBBC2026 Seville”.

Include the following information in your email (exactly as shown in your passport):

• Full Name (as per passport)
• Nationality
• Passport Number
• Date of Birth
• Institution/Company Name
• Job Title / position
• Conference Registration Confirmation Number
• Planned Travel Dates (arrival and departure)
• Mailing Address
• Email and Contact Number

Your invitation letter will be issued on official conference letterhead, stating your name, conference title, venue (University of Seville, Seville, Spain), and conference dates. The letter will be sent to you as a PDF by email within 5 business days.

Many international conferences in Spain specify that invitation letters are provided only to registered, paid participants and are solely for visa and institutional approval purposes.

Important note

Invitation letters are issued only to registered participants with confirmed payment.

The invitation letter does not guarantee visa approval; all decisions are made by the Spanish Consulate/Embassy processing your application.

Each attendee is responsible for:

• Checking whether they need a Schengen visa to enter Spain.
• Ensuring that all documents are complete, accurate, and up to date.
• Applying early enough to allow for the full processing time and any additional document requests.

For further visa related questions, please contact the Spanish Embassy/Consulate responsible for your jurisdiction, or reach out to your conference secretariat ( secretariat@ibbce.com ) for invitation letter and registration documentation support.