Privacy Policy

1 Information We Collect

Depending on how you interact with our website and conference services, we may collect information such as:

Personal Information

• Full name
• Email address
• Telephone/mobile number
• Organization, company, university, or institution
• Job title/designation
• Country and city
• Professional or academic affiliation
• Registration category
• Information provided through abstract or presentation submissions
• Information provided through sponsorship, partnership, speaking, or exhibition enquiries
• Billing and transaction-related information where applicable

We only request information that is reasonably necessary for the relevant conference service or communication.

Information Collected Automatically

When you visit our website, certain technical information may be collected automatically, such as:

• IP address
• Browser type and version
• Device information
• Operating system
• Pages visited
• Date and time of website access
• Referring website or source
• General website usage information

This information may be used to improve website performance, security, functionality, and user experience.

2How We Use Your Information

We may use the information we collect to:

• Process conference registrations
• Manage abstract and presentation submissions
• Communicate conference updates and important announcements
• Respond to enquiries and requests
• Manage speaking, sponsorship, partnership, and exhibition enquiries
• Process applicable payments and registration-related transactions
• Provide conference-related services
• Issue invoices, confirmations, certificates, or other relevant documents
• Organize networking and conference activities
• Improve our website, programs, and services
• Maintain website security and prevent fraudulent or unauthorized activity
• Comply with applicable legal and regulatory requirements

3Conference Communications

When you register for or interact with IBBC 2026, we may contact you regarding matters directly related to your participation, including:

• Registration confirmation
• Abstract or presentation status
• Program updates
• Venue and travel information
• Schedule changes
• Important conference announcements
• Payment or administrative matters

Where permitted by applicable law, we may also send information about future conferences, related events, or opportunities. You may request to stop receiving non-essential promotional communications at any time.

4Sharing of Information

We do not intend to sell your personal information.

Your information may be shared with trusted service providers or conference partners where reasonably necessary to operate IBBC 2026, including providers involved in:

• Registration management
• Payment processing
• Website hosting and technical services
• Email and communication services
• Conference administration
• Accommodation or travel-related support where applicable
• Event logistics
• Professional conference services

Where third parties process information on our behalf, we expect them to handle the information appropriately and in accordance with applicable requirements.

We may also disclose information where required by law, legal proceedings, regulatory authorities, or to protect our rights, security, and users.

5Payment Information

Where online payments are available, payment transactions may be processed through third-party payment service providers.

IBBC 2026 may not directly store complete payment card details. Payment information may be handled by the applicable payment provider according to its own privacy and security policies.

6Abstracts, Presentations and Professional Information

If you submit an abstract, presentation, biography, affiliation, photograph, or other professional information for IBBC 2026, some information may be used for legitimate conference purposes.

This may include displaying:

• Speaker names
• Professional affiliations
• Presentation titles
• Session information
• Speaker biographies
• Conference program information

We will seek appropriate permission where required for information intended for public conference materials.

7Cookies and Similar Technologies

Our website may use cookies and similar technologies to:

• Ensure website functionality
• Remember preferences
• Understand website usage
• Improve website performance
• Support security
• Measure the effectiveness of website and marketing activities

You may be able to control or disable cookies through your browser settings. Disabling certain cookies may affect some website functionality.

8Third-Party Websites

Our website may contain links to third-party websites, including websites of universities, publishers, sponsors, partners, accommodation providers, payment providers, or other organizations.

IBBC 2026 is not responsible for the privacy practices, content, or security of third-party websites. We recommend reviewing the privacy policy of any external website before providing personal information.

9Data Security

We take reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, misuse, alteration, disclosure, or loss.

However, no online transmission or electronic storage system can be guaranteed to be completely secure.

10Data Retention

We retain personal information only for as long as reasonably necessary to:

• Provide requested services
• Complete conference administration
• Maintain appropriate business and financial records
• Resolve disputes
• Meet legal, regulatory, accounting, or reporting requirements
• Maintain legitimate business records

Retention periods may vary depending on the type and purpose of the information.

11Your Privacy Rights

Depending on your location and applicable law, you may have rights relating to your personal information, including the right to:

• Request access to your personal information
• Request correction of inaccurate information
• Request deletion of information where legally applicable
• Request restriction of certain processing
• Object to certain uses of your information
• Withdraw consent where processing is based on consent
• Request information about how your data is processed

To exercise an applicable privacy right, please contact us using the details provided below.

12Children's Privacy

IBBC 2026 does not knowingly seek to collect personal information from children through the website without appropriate authorization.

If you believe that a child has provided personal information to us without appropriate consent, please contact us so that we can review and take appropriate action.

13International Data Transfers

IBBC 2026 is an international conference and may work with service providers located in different countries.

As a result, personal information may be processed or stored outside your country of residence. Where required by applicable law, appropriate safeguards will be considered for international transfers.

14Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, website functionality, legal requirements, or data practices.

Any updated version will be published on this page with a revised "Last Updated" date.

15Contact Us

16Acceptance

By using the IBBC 2026 website and submitting information through our forms, you acknowledge that you have read and understood this Privacy Policy.